Overall Project Progress
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Awaiting Intent to Award · Board meeting Tue Oct 6, 1pm · 3-week cleanup + 60-day contract
Stormwater & Drainage Restoration
Captiva Cay HOA · 9343 Blind Pass Rd, St. Pete Beach, FL 33706 · NV5 Project 2026-191-018 · 3-week site cleanup + 60-day contract from NTP
$263,173
Bid Total (3 Schedules + Schedule IV)
81 Days
21-Day Cleanup + 60-Day Contract
6 Phases
Phase 0 Cleanup + 5 Contract Phases
6 Subs
JNL, Specialty, National, Ranger + 2
Project Phases Click any phase to expand
P0
Site Cleanup & Restart Preparation
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Site Cleanup & Restart Preparation
- Week 1 — Landscape & perimeter cleanup: general debris / overgrowth removal across the project area; haul away residual material from prior work so the site is safe to re-enter.
- Week 1–2 — Take down the old / existing silt fencing left by the prior contractor; stage for disposal.
- Week 2 — Fill open trenches & holes left from the prior scope so the site is level and safe for Phase 1 mobilization.
- Week 2–3 — Remove the old pipe where previously installed and no longer needed under the current drainage design.
- Week 3 — Pre-grading & final site prep so the surveyor can lay out from a clean reference and the new work can start on Day 1 of NTP without rework.
- JNL Land Management performs the complete reset within Schedule IV (Rework & Temporary Access) — included at $29,363.69 covering flowable-fill demo & hauling, complete jobsite cleanup & restart prep, loader w/ forks for plates, and the steel plates themselves.
Why 3 weeks: the site arrived from prior work with open excavations, abandoned silt fence, and old pipe in place — Phase 0 clears all of that so Phase 1 mobilization lands on a clean site and the 60-day contract clock isn't eaten by cleanup. JNL leads because they also carry drainage & grading subscope through Phases 2–3.
P1
Mobilization & Site Prep
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Mobilization & Site Prep
- Day 1: LS Mobilization — equipment moved to the easternmost grass area past the pool equipment (per Addendum #1 Q6); MOT devices + port-o-let staged
- Day 1–2: 811 locate call — all underground utilities marked prior to any excavation
- Day 2–3: LS Layout staking by Land Precision Corporation
- Day 3–5: 300 LF NEW silt fence install by Ranger Supply — both sides between unit patios and the work area (per Addendum #1 Q7)
- Day 5–7: 13 EA Inlet / M.E.S. protection on every structure in the drainage area
- Pre-mob coordination with the HOA for resident access + Russell Landscape for irrigation shut-down (per Addendum #1 Q1)
Phase 1 total: Mob $5,307.42 + Layout $6,462 + Silt Fence $1,650 + Inlet Prot $650 · Governs Schedule I general-conditions line items
P2
Earthwork, Palm Removal & Drainage Prep
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Earthwork, Palm Removal & Drainage Prep
- 24 EA Palm stump grinding — grind to a depth that accommodates regrading; stumps are NOT fully removed (Addendum #1 Q2)
- 6,600 SF Pre-grading of swales — final drainage profile ahead of pipe install (built on top of the Phase 0 pre-grade)
- Final staging of drainage materials delivered during the soft-NTP window
- JNL continues from Phase 0 directly into pipe-work subscope through Phase 3 (no re-mob required)
Phase 2 total: Palm Grind $9,000 + Grading $18,150 · Flowable-fill demo + general cleanup moved up to Phase 0 so Phase 2 is clean earthwork + palm removal only
P3
Storm Drainage Installation · CRITICAL PATH
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Storm Drainage Installation · CRITICAL PATH
- 196 LF 8" PVC pipe — $37,218.44
- 162 LF 10" PVC pipe — $37,559.70
- 96 LF 12" PVC pipe — $28,086.72
- 11 EA 12" Drain basin w/ grate — $15,675
- 7 EA Single downspout assemblies · 5 EA Double downspout assemblies
- 17 EA Tees & reducers (8x6, 8x8, 10x6, sweep + 8x6 reducer)
- 2 EA Concrete M.E.S. (National Concrete)
- Flowable fill around pipe up to 6" limerock base per Addendum #1 Q5 — CLSM, 50–150 psi
- Pipe bedding + bedding around basins = #57 crushed stone, except where flowable fill is required
- Stub included in the last drainage basin for future tie-in connections
Phase 3 is the critical path — $145,629.86 · 55% of the base bid total · drives the 60-day calendar
P4
Road & Concrete Restoration
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Road & Concrete Restoration
- 11 SY Asphalt pavement trench cut (min 3' per spec)
- 11 SY Asphalt pavement replacement by Specialty Paving
- 25 LF Concrete sidewalk removal & replacement (4" thick / 3,000 psi) by National Concrete
- 4 EA Concrete curb cuts & replacement (joint to joint — adjusted per Addendum #1 Q4)
- MOT Plan active — anticipated road closure Mon–Wed of a single week (approx 1.5 weeks total) with road-closed signage
- Steel plates installed over active trenches for driveway crossings (Schedule IV) + onsite loader w/ forks for plate handling
Phase 4 total: Schedule II base $15,607.72 + Schedule IV plates & loader $9,548.31 · Overlaps the back half of Phase 3
P5
Final Grading, Sod & Closeout
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Final Grading, Sod & Closeout
- Final grading across all disturbed areas (6,600 SF of swale)
- 6,925 SF Sod placement — contractor's responsibility per Addendum #1 Q3 (covers all exposed soil, prevents erosion)
- Erosion-control maintenance continues until site stabilizes
- SWPPP take-down — silt fence & inlet protection removed after stabilization
- LS Certified as-built plans by Land Precision Corporation
- Final walk-through with NV5 inspector & Jose Cuarta, P.E. — punchlist resolution
- Final pay app + partial release of lien from FFAC and every sub/vendor (per NV5 Clarification #5)
Phase 5 total: As-Builts $5,384 + Sod $25,968.75 + punchlist · Caps the 60-day program
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Across Every Phase
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Across Every Phase
- FFAC provides for project duration: MOT devices, port-o-let w/ handwash station, erosion-control maintenance
- Full PPE every day (hardhats, hi-vis vests, safety boots)
- Designated spotters for truck movements; backup alarms on every vehicle
- End-of-day equipment staging in designated area; worksite left clean & orderly
- Russell Landscape coordinates irrigation shut-downs with 24h notice
- Weekly progress email to the HOA Board + NV5 (Fridays)
- Daily sign-in sheets, weekly Toolbox Talks, SWPPP inspections filed in Documents tab
Governing documents: Captiva Cay Bid Packet (May 6, 2026) + NV5 Addendum #1 (April 28, 2026) — both linked in Documents / Compliance folder
Team & Contacts
Project Owner
Captiva Cay HOA · NV5 Engineer of Record
- 9343 Blind Pass Rd, St. Pete Beach, FL 33706
- Engineer of Record — NV5, Inc.
- Jose R. Cuarta, P.E. — Project Manager, NV5
- 10500 University Center Drive, Suite 230, Tampa, FL 33612
- Office (813) 765-4655
- NV5 inspector = daily onsite contact for progress & pay-app review
Contractor
Firm Foundations Asphalt & Concrete LLC
- Joe Santerelli — Project Manager (Primary On-Site) · 352-263-1551
- Arthur Wilmoth — CEO / President (Secondary) · 813-853-6597
- 10701 N Nebraska Ave, Tampa, FL 33612
- Florida License CBC1267421 · Certified Building Contractor
- 5 years in construction work of this type (per Bid Submittal)
- Site inspected Sep 22, 2026 by Arthur Wilmoth
Subcontractors
6 subs on the Bid Submittal
- JNL Land Management — Clearing, grubbing, grading, pipe work & complete site cleanup (John attending Board meeting with Joe & Arthur)
- Specialty Paving — Asphalt pavement replacement (Schedule II)
- National Concrete & Construction — M.E.S., sidewalk, curbing, flowable fill, catch-basin collars
- Ranger Supply — Furnish & install replacement silt fence (300 LF)
- Land Precision Corporation — Layout stakes & as-builts (certified)
- Test Lab Inc. — 3rd-party testing
Site Logistics & Safety
Site Logistics & Coordination
Per MOT Plan + Addendum #1
- Staging area: easternmost grass area just past the pool equipment (per Addendum #1 Q6); grounds protection in place
- Russell Landscape (HOA's landscape contractor) handles any irrigation line/head repair or relocation — prior shut-down notice required
- 811 locate call placed before any excavation begins
- Pre-mobilization coordination with HOA to confirm resident & emergency access around work zones
- Daily sign-in sheets, Toolbox Talks, SWPPP inspections maintained in Documents tab (filed by week)
- Weekly progress email to HOA Board & NV5 (Fridays) summarizing the week's work and the upcoming week's closures
MOT, Road Closure & Safety
Private HOA streets · active residential community
- Work hours: 9:00 AM → 5:00 PM weekdays (approval required for outside-hours work)
- Anticipated road closure: Mon–Wed of a single week (approx 1.5 weeks total) for removal & replacement — road plates & road-closed signs used
- Traffic cones & barriers at every work area; drive lanes partially coned where needed
- Plated crossings at driveways once steel plates are installed (Schedule IV)
- Full PPE always (hardhats, hi-vis vests, safety boots)
- Designated spotters guiding every truck movement; backup alarms on all vehicles
- End-of-day: equipment staged in designated area; worksite cleaned up; drive lanes restored
- No impact to public roadways or sidewalks maintained throughout
Hurricane / Storm Protocol
Season continues through Nov 30
- If a hurricane, tropical storm, or storm surge/flooding affects the project — or requires precautionary shutdown — FFAC and the HOA will coordinate the response
- FFAC secures the work area, protects drainage paths & open excavations, and secures/relocates materials & equipment before the storm
- Operations suspended when necessary; evacuation orders & access restrictions always followed
- Written agreement on scope + pricing before any non-emergency recovery work
- Immediate protective measures may be taken for safety or to prevent further damage, with notification to HOA as soon as practicable
- Work resumes once access is authorized and site conditions have been evaluated as safe
Equipment Planned Onsite
Updated Sep 25, 2026 · ~90% of project duration
- Kubota KX040 or equivalent excavator — demolition hammer + bucket
- Kubota U17 or equivalent excavator — bucket
- Vermeer S650TX or equivalent mini skid steer — 36" auger bit + bucket
- KCM 45ZV or equivalent loader — forks (for steel-plate handling, Schedule IV)
- Equivalent equipment may be substituted based on availability and site conditions.
Pricing & Contract Terms
Bid Schedule & Pricing
Submitted May 6, 2026 · 3 base schedules + Schedule IV
- Schedule I — Earthwork, Demo & General Conditions: $72,572.17
- Schedule II — Road Construction & Site Concrete: $15,607.72
- Schedule III — Storm Drainage: $145,629.86
- Schedule IV — Rework & Temporary Access: $29,363.69
- TOTAL BID: $263,173.44
- Schedule IV includes flowable-fill demolition, jobsite cleanup / restart prep, onsite loader with forks for steel-plate handling, and steel plates for driveway trench crossings.
Bond: Wagner Bonding and Insurance will provide Performance & Payment Bond + 2-year Maintenance Bond, if required. Bond cost reimbursed by Owner (up to 3% of amount bonded) per Bid Submittal terms.
Key Dates & Contract Terms
Per Bid Submittal + Addendum #1
- Bid due date (revised per Addendum #1): Wed May 6, 2026 — 5:00 PM EDT — submitted on time
- Site inspection: Sep 22, 2026 by Arthur Wilmoth
- Insurance: COI on file (GL $1M/$2M, Umb $2M, WC statutory, Auto $1M) — through 1/1/2027
- Start: within 10 consecutive calendar days after Notice to Proceed
- Duration: 60 calendar days following Notice to Proceed
- Payment: partial release of lien from FFAC + all subs/vendors with each pay app (per NV5 Clarification)
- Pay apps routed through NV5 inspector for review before Jose Cuarta's approval
- 2-year Maintenance Bond on 110% of contract price, if required
Full Bid Packet — 18-page PDF with Schedules of Bid Items, MOT & Hurricane plan, COI, Addendum #1, subs, and equipment list.
📄 Open PDF
Project Schedule — 3-Week Cleanup + 60-Day Contract
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21-day Phase 0 cleanup (soft-NTP window) → 60-day contract clock begins at formal NTP
The schedule below shows 3 pre-NTP cleanup weeks (JNL takes down old silt fencing, fills holes, removes old pipe, pre-grades) followed by the 60-day contract program sequenced by Day N from formal NTP. Target start = mid-to-late October 2026 following the Board's Intent to Award. Weather delays shift the schedule by notice. Phase 3 (drainage) is the critical path driving the back-half of the contract; Phases 2 & 4 run in parallel on the shoulders of Phase 3. » Full bid packet (PDF)
Phase 0 Cleanup
3 Weeks
JNL · pre-NTP site reset
NTP Target
~Nov TBD
After Phase 0 complete
Mobilization
Day 1
Within 10 days of NTP
Drainage Lead
Day 10–35
Phase 3 critical path
Road Closure
Mon–Wed
Phase 4 w/ road plates
Final Walk
Day 60
With Jose Cuarta · NV5
| Task | PRE-NTP · PHASE 0 CLEANUP | 60-DAY CONTRACT CLOCK (FROM NTP) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Wk 1 Cleanup | Wk 2 Cleanup | Wk 3 Cleanup | Days 1–7 | Days 8–14 | Days 15–21 | Days 22–28 | Days 29–35 | Days 36–42 | Days 43–49 | Days 50–56 | Days 57–60 | |
| PHASE 0 — SITE CLEANUP & RESTART PREP (JNL · PRE-NTP, 3 WEEKS) | ||||||||||||
| Landscape & debris cleanup | ||||||||||||
| Take down old / existing silt fencing | ||||||||||||
| Fill open trenches & holes from prior work | ||||||||||||
| Remove old pipe (prior scope) | ||||||||||||
| Flowable-fill demo + hauling (Sched IV) | ||||||||||||
| Pre-grading & restart preparation | ||||||||||||
| PHASE 1 — MOBILIZATION & SITE PREP (DAYS 1–7 FROM NTP) | ||||||||||||
| Mobilization + staging + port-o-let | ||||||||||||
| 811 locate call + utility marking | ||||||||||||
| Layout staking (Land Precision) | ||||||||||||
| NEW silt fence 300 LF (Ranger Supply) | ||||||||||||
| Inlet/M.E.S. protection (13 EA) | ||||||||||||
| PHASE 2 — EARTHWORK, PALM REMOVAL & DRAINAGE PREP | ||||||||||||
| Palm stump grinding (24 EA) | ||||||||||||
| Final pre-grading of swales (6,600 SF) | ||||||||||||
| PHASE 3 — STORM DRAINAGE INSTALLATION ($145K · CRITICAL PATH) | ||||||||||||
| Trench excavation + pipe lay (JNL) | ||||||||||||
| 196 LF 8" PVC + 162 LF 10" PVC + 96 LF 12" PVC | ||||||||||||
| Drain basins + grates (11 EA) | ||||||||||||
| Downspout assemblies + tees + reducers | ||||||||||||
| Concrete M.E.S. (2 EA, National) | ||||||||||||
| Flowable fill around pipe (CLSM 50–150 psi) | ||||||||||||
| PHASE 4 — ROAD & CONCRETE RESTORATION (MOT ACTIVE) | ||||||||||||
| Asphalt trench cut (11 SY, min 3') | ||||||||||||
| Sidewalk + curb removal + replacement (National) | ||||||||||||
| Asphalt replacement (Specialty Paving) | ||||||||||||
| Road closure Mon–Wed + road plates | ||||||||||||
| PHASE 5 — FINAL GRADING, SOD & CLOSEOUT | ||||||||||||
| Final grading of swales | ||||||||||||
| Sod placement (6,925 SF) | ||||||||||||
| SWPPP take-down + punchlist | ||||||||||||
| Certified as-builts (Land Precision) | ||||||||||||
| Final walk-through w/ Jose Cuarta · NV5 | ||||||||||||
Photo Timeline
Before, during & after documentation. Admin can upload from the Admin panel — take photos directly on-site from phone.
📷
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Photos will appear here as the project progresses.
Project Documents
Filed in a folder tree — Master Templates at the top (blank forms, bid packet, addendum, COI), then Week 1–9 matched to the 60-day calendar from NTP, each with Sun–Sat sub-buckets. Weekly certified payroll, sign-in sheets, safety meetings, SWPPP inspections, pay apps, and partial lien releases all live here.
The chips below filter by category across every folder in the tree.
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Master templates (bid packet, addendum, COI, blank sign-in sheets) go in the top folder. Once construction starts, file each daily doc under Week N → day-of-week.
Project Progress
Overall Completion0%
Phase 0 — Site Cleanup (Pre-NTP)
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Phase 1 — Mob & Site Prep
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Phase 2 — Earthwork & Palm Removal
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Phase 3 — Storm Drainage Install
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Phase 4 — Road & Concrete Restoration
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Phase 5 — Final Grading, Sod & Closeout
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Field Notes
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